REQUEST FOR PROPOSALS TERMS OF REFERENCE (TOR) FOR A HUMAN RESOURCE CONSULTANT TO PROVIDE TOP LEVEL GUIDANCE ON SUCCESSION PLANNING

 

REQUEST FOR PROPOSALS

TERMS OF REFERENCE (TOR) FOR A HUMAN RESOURCE CONSULTANT TO PROVIDE TOP LEVEL GUIDANCE ON SUCCESSION PLANNING

General Information:

Work Description:

Human  Resource  consultant  to  provide  top  level  guidance  on succession planning

Project Title:  Duration:  Procurement No.

Human Resource Strategic Alignment

60 Days

TESPOK001/03/2023

Application

Deadline:5th April 2023

INTRODUCTION

Technology Service Providers of Kenya (TESPOK) is a professional, non-profit organization representing the interests of Technology service providers in Kenya. Established in 1999, the strength of the Association rests on its ability to be truly representative of the Kenyan industry as a whole.

Vision: “To be the driver of ICT growth and excellence in Africa”

Mission: “To be the voice of Information Technology, influencing policy, direction and development in the industry”

BACKGROUND INFORMATION

TESPOK recognizes the important role human resource plays in enabling it remain relevant to its stakeholders. From inception to date TESPOK has built its human resource contingent on an incremental basis from one to the current staff compliment of fifteen. The current compliment consists of both fulltime and parttime staff but does not include interns and consultants who are engaged on a need to meet certain key objectives. In the current strategic plan, succession planning has been identified as a key area for strategic growth in ensuring the strategic pillars are achieved and business continuity.

GENERAL OBJECTIVE OF THE ASSIGNMENT

The main objective of the assignment is to develop a succession plan that ensures business continuity in the event of staff changes. It is expected that in the process of developing the succession plan there will be a review of the current staff roles and skills set as well as identification of gaps to facilitate the on boarding, retention development of relevant skills. At the end of the period, we shall expect a succession plan and recommendations to be considered by the Board of Directors and Management to ensure the plan can be implemented.

 

SCOPE OF ASSIGNMENT

Task 1: The consultancy firm will develop and share a project workplan having clearly identified and understood the scope of the work

Task 2: The consultancy firm will conduct a diagnostic analysis of the current staff contingent and share a report of identified gaps and recommendations

Task 3: The consultancy firm will prepare a succession plan to be shared with TESPOK management

EXPECTED OUTPUTS

Gap analysis report: This will inform TESPOK of the current HR gaps that would need to be filled in line with industry standards to facilitate the development of a succession plan.

A succession plan: This will consider the current staff contingent and implementation recommendations

EXPECTED DELIVERABLES AND TIMELINES

Gap Analysis report:

This is to be submitted within 14 calendar days (or 2 weeks) after the date of contract signing, confirming the approach and methodology to be utilized and work plan to be implemented. The gap analysis report which will also serve as the inception report will also have key milestones to be achieved that will be link the gaps to the proposed structure of the succession plan.

Draft Succession plan:

This is to be submitted within 45 calendar days after the date of contract signing. The consultant will give an oral presentation of the succession plan to TESPOK secretariat. The draft plan should reflect the general and specific objectives of the assignment; capture information drawn from all the tasks under this assignment and the expected outputs. It will consider the gap analysis and highlight challenges and opportunities of the existing staff contingent.

Final Succession plan:

This is to be submitted within 60 calendar days after the date of contract and will incorporate all the comments from the consultative meetings and any written comments made by the TESPOK Team.

ACCOUNTABILITY AND REPORTING ARRANGEMENTS

The consultancy firm will be accountable to the TESPOK secretariat. The consultant will be administratively supervised and guided at operational levels by the project manager from the secretariat. The consultant will work closely with the Chief Executive Officer on all deliverables.

DURATION OF THE ASSIGNMENT

The duration of the contract will be 3 months with 60 days dedicated to this assignment. A buffer period of 30 days will be for the client institution to provide feedback on the deliverables. The qualified firm shall have the responsibility of breaking down the calendar days to cover the actual 15 professional working days among the required personnel for this assignment, specified in terms of number of person days for the team leader, the experts and the team of consultants.

OWNERSHIP

The ownership of all copyright and other intellectual property rights in respect of any data compilations, research, spreadsheets, graphs, reports, diagrams, designs, work products, software, or any other documents, developed in connection with this assignment will be shared with TESPOK which shall have an irrevocable, perpetual, non-exclusive, transferable, worldwide license to use the intellectual property.

REQUIRED PROFILES AND QUALIFICATIONS

Firm profile

The consultancy firm being sought to undertake this assignment should be a renowned trade advisory firm/individual that possesses at least 10 years of experience in conducting ICT based studies similar to this assignment in a development context. Experience in the information technology communications sector advisory and evaluation and regulatory and policy formulation is important. The firm/individual should have the ability to engage other stakeholders other than TESPOK members to get their views and align them to our position.

 

Core Competencies:

The lead Consultant should have:

 

  1. Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.

 

  1. Strong organizational skills;

 

  1. Ability to work independently, produce high quality outputs;

 

  1. Sound judgment, strategic thinking and the ability to manage competing priorities

 

  1. Should have experience of leading consultancy studies or evaluation of similar projects and policies, context and magnitude.

 

  1. Fluency in written and spoken English.

 

 

RESPONSE DEADLINE

 

Closing date for applications: 5th April 2023 by Close of Business

 

Application and selection procedure Submit:

 

  1. Letter of interest

 

  1. Curriculum Vitae; and

 

  1. Financial Proposal via email to the email address tespok@tespok.co.ke

 

For queries contact Project Manager via email address projects@tespok.co.ke or telephone using the contacts below.

 

OUR CONTACTS

THE CHIEF EXECUTIVE OFFICER

TECHNOLOGY SERVICE PROVIDERS ASSOCIATION OF

KENYA (TESPOK)

 

BRUCE HOUSE, 14th Floor, Standard Street,

 

Nairobi, Kenya

P.O. Box 27589-00506

Tel: (020) 2245036

Email: tespok@tespok.co.ke

Website: http://www.tespok.co.ke